1) Pre-Race Preparation:

1. Inspect Kaskar: Ensure that all kaskarre participating in the race are structurally sound, with no loose or damaged parts.
2. Safety Gear: Require all participants to wear appropriate safety gear, including helmets, knee pads, elbow pads, and closed-toe shoes.
3. Ensure that all racers have filled out and signed the indemnity form.

2) Course Inspection:

Thoroughly inspect the racecourse for any hazards or obstacles that could pose a risk to participants. Clear the course of debris and ensure that it is suitable for racing.

3) Participant Briefing:

1. Conduct a pre-race briefing for all participants, covering important safety information, race rules, and emergency procedures.
2. Emphasize the importance of following instructions from race officials, maintaining control of their kaskarre, and respecting other participants.

4) Supervision and Monitoring:

1. Assign trained personnel or volunteers to supervise the race and monitor participants throughout the event.
2. Ensure that there is adequate supervision at key points along the racecourse, such as sharp turns or downhill sections.

5) Start and Finish Procedures:

1. Establish clear start and finish lines, clearly marked with flags or banners, to indicate the beginning and end of the race.
2. Use a countdown or signal to start the race, ensuring that all participants begin at the same time.
3. Have personnel stationed at the finish line to record participants' times and ensure a smooth transition at the end of the race.

6) Traffic Risk Assessment:

• Close all lanes of Marsh Street, approximately 5 meters downhill from 1st Avenue, facing the direction of The Point.
• Close all lanes of Marsh Street, approximately 10 meters before the Marsh Street/Church Street traffic light, facing the direction of Da Nova.
• Close all lanes of the Wassung Street intersection to Marsh Street.
• Close the entrance to the Municipality Town Hall at the Rudie Barnard Street intersection.

7) Medical Risk Assessment:

Emergency Preparedness:

1. Have a designated first aid station equipped with basic medical supplies and personnel trained in first aid and CPR.
2. Establish communication channels for reporting emergencies and coordinating response efforts.
3. Develop an evacuation plan in case of severe weather or other emergency situations and ensure that all participants are aware of the procedures to follow.
4. Medical Aid kits will be available at each Neighbourhood Watch gazebo.
5. First aiders will be posted to assist should any injuries occur.
6. Our ambulance services will be asked to be on alert should their assistance be required.

8) Security Risk Assessment:

Neighbourhood Watch Patrol Members will marshal the event.

9) FIRE SAFETY PLAN

Neighbourhood Watch Gazebo's who braai must have the following at their gazebo's:

1. Water
2. Fire Extinguisher
3. Medical Aid Kit

Support from our Fire Department is required to assist with the event when emergencies occur.

10) MARSHALS:

Neighbourhood Watches to have marshals doing point services along the route.

11) POST-RACE DEBRIEFING:

1. Conduct a post-race debriefing to review any safety incidents or concerns that arose during the event.
2. Gather feedback from participants, volunteers, and spectators to identify areas for improvement and address any safety issues for future races.

12) DOCUMENTATION AND REVIEW:

1. Maintain thorough documentation of safety procedures, incident reports, and participant waivers for each race.
2. Regularly review and update the safety plan based on feedback, lessons learned, and changes in regulations or best practices.

13) WASTE MANAGEMENT:

1. Place mini skips/bins at the starting and finishing points (1 each).
2. Each Gazebo must provide its own dustbin. Blue bags are for non-soiled recyclable materials, including plastic, paper, cardboard, glass etc. Black bags are for 'wet' waste, and items that cannot be recycled.
3. Each Gazebo must dispose of their black/blue bags in the mini bin closest to them and must leave the stand clean and waste free at the end of the race.
4. The mini skip operators must remove their mini skips once everybody has packed up.

14) NOISE EXEMPTION MANAGEMENT PLAN:

1. Public Announcing Systems:
   1. Public announcements to commence different races will be made from the starting point and to narrate the proceedings as they unfold.
   2. Public announcements will be made from the finishing point to control the dispersal of racers and to manage crowd control.
2. Neighbourhood Watches from the Mossel Bay CPF, Da Gamaskop CPF, Kwanonqaba CPF, and Groot Brak CPF will have gazebos in the Harry Giddy Park. We will have disc jockeys and a talent event at the amphitheatre within the Harry Giddy Park, creating a festive atmosphere.